How to Void a Check

Voiding a check is a simple process that takes less than a minute. Whether your employer needs it for direct deposit or a biller needs it for automatic payments, here is exactly how to do it.

Step-by-Step: How to Void a Physical Check

Step 1: Get an Unused Check

Start with a blank, unused check from your checkbook. Do not use a check that has already been filled out or signed.

Step 2: Write VOID Across the Front

Using a blue or black pen, write "VOID" in large capital letters across the front of the check. Make the letters large enough to cover most of the check face — this prevents anyone from filling in payment details.

Step 3: Keep the Routing and Account Numbers Visible

The routing number and account number are printed at the bottom of the check. Do not write over these numbers. Your employer or biller needs to read them to set up electronic transfers.

Step 4: Record the Check Number

Write down the voided check's number in your check register. This keeps your records accurate and ensures you know the check was voided, not lost.

Step 5: Do Not Sign the Check

Never sign a voided check. The signature line should remain blank. A voided check is not a payment instrument — it is only a way to share your banking information.

What NOT to Do When Voiding a Check

• Do not fill in any fields — leave the payee, amount, date, and memo lines blank
• Do not use a pencil — use permanent ink so the VOID marking cannot be erased
• Do not cover the MICR line — the numbers at the bottom must remain legible
• Do not tear or damage the check — the recipient needs to read the banking information clearly

Don't Have a Checkbook?

If you do not have paper checks, you can generate a voided check online using VoidedCheck.com. Enter your bank's routing number and your account number to create a professional voided check in under 60 seconds.

Other alternatives:

• Visit your bank for a counter check or temporary check
• Ask your employer if they accept a direct deposit form instead
• Request an account verification letter from your bank

What Happens After You Submit a Voided Check

Your employer's payroll department (or the requesting biller) uses the routing and account numbers from your voided check to set up electronic transfers. For direct deposit, the process typically takes 1-2 pay cycles to activate.

Keep a copy of the voided check for your records. If you switch banks or close your account, you will need to provide a new voided check with your updated banking information.

Frequently Asked Questions

What should I write on a voided check?

Write "VOID" in large capital letters across the front of the check using blue or black ink. Do not fill in any other fields.

Can I void a check that has already been written?

Technically yes, but it is better to use a blank check. If you must void a written check, write VOID over the existing information. However, the recipient may not accept it.

Is there a wrong way to void a check?

The main mistakes are covering the routing/account numbers, using pencil instead of pen, or signing the check. Avoid these and you will be fine.

Can I use any check from my checkbook?

Yes, any blank check works. Some people use the first or last check in the book to keep their sequence intact.

How many voided checks do I need?

Usually just one per setup. Your employer keeps a copy and you should keep a copy for your records.